Virtual Meeting is a cutting-edge technology that enables individuals to connect across geographical boundaries. It has many benefits for businesses and individuals looking to boost productivity and teamwork regardless of distance.
In virtual meetings, participants are not physically present in the same space, but are connected via video and audio communication technology. They can communicate, talk or listen to and watch non-verbal signals.
Proper preparation and planning are the keys to an effective virtual meeting. Set out a clear agenda for the meeting and clearly define the goals of the meeting. Also, ensure that all necessary technology and equipment are in place prior to the meeting. It is essential to test the capabilities of your device and software prior to the meeting to ensure there are no problems.
Keep the meeting on track by sticking to the agenda. Discussions that veer off subject or drag on for too long are the most likely to cause attendees to lose interest. It’s also important to promote collaboration, so make use of tools like Miro whiteboards or group texting. Also, it’s a great idea to invite one of the attendees to note down the details of the virtual meeting. This will ensure that the most important thoughts and decisions are reflected in the meeting’s summary.
End the virtual meeting by summarizing the main points and any action items that were to be discussed. The summary should be shared promptly following the meeting using a collaborative platform, or via email. It’s a good idea to also thank participants for their participation and inform them when they can expect to be contacted by them again, whether it be through a follow-up session or via email or other communication.